Using Tables in WordPerfect

As most of you know, WordPerfect 6.0A for Windows allows you to do simple word processing pretty easily. My intention in this session is to look at tables fairly comprehensively so that you can see how to use this feature a little more fully. In addition, we'll use data from other applications , including text data and a Harvard Presentation graphics chart in WordPerfect.

Seeing how tables are used within WordPerfect templates

As you may already be aware, WordPerfect comes with a number of premade templates. We're going to look at one that uses a table within it, the calendar, so you can see how the feature can be used.

Click on file

Click on template

Slide the up arrow up to cal_side

Click on the words: Note description

Click on the opposite facing up/down arrows for month and select July for month

Click on the opposite facing up/down arrows for year and select 1995 for year

The calendar will then auto fill in the appropriate days and dates and then poof! disappear. Click on Window (at the top table, window, help) This will bring up a list of documents. Note: You can have a number of documents open concurrently. This is practically limited by the amount of memory and speed of your machine as it relates to the complexity of documents. On my fairly sophisticated machine I've found six text mostly documents are about as much as I can handle the performance of.

Click on the last numbered document (most likely document 2)

This is a fairly complex table. If you need to make changes in it, you can do so with the table menu.

To make a fairly simple change in the calendar,

Click on any of the squares

Click on table

Click on Lines/Fill

Click on the table radio button

Click on Fill Radio Button

Click on drop down box

Click on the words 10% fill

Click OK

You'll see the changes reflected.

Bringing your own data into a table

Most of the time you'll have your own data that you want to bring in, either in the format of a spreadsheet or a ASCII file. A table handles this kind of data especially well.

To bring in a text file (ASCII delimited in this case) and translate it to a table

Click on File

Click on Open

Open File... Automatically it will detect it's an ASCII text file

Select entire area of file

Click on table create

Choose tabular format

Choose OK

This will convert your text to a table with strange formatting. There are two ways to change this formatting. If you just want something that looks normal, you can click and drag the column lines easily. We'll do this with the day column

Bring your mouse to the line between the two columns... You'll see a crosshatch arrow

Click and drag out

Your column will be resized automatically. Note, though, there is a limited width to the page, so you can not size columns larger than they can print.

More frequently, you'll want an exact column width. In this case, we'll do this with the number columns. To do this:

Select the columns you want to set the width for by clicking and dragging over them

Click on Table

Click on Format

Select the column radio button

Check the check box for fixed width (lower right hand corner)

Select in the lower left hand corner the button for column width

Select .600 in the box

Your columns will be the exact same size now. They will not be aligned completely correctly though. If you want a simple right or left justification:

Select the cells (the numbered cells) you want to justify within the table

Click on the justification icon 8 over from the left

Choose Right justification

This will align your cells automatically to the right.

More frequently with decimal numbers you'll want a decimal align, that is for the numbers to line up along the decimal point.

Select the text you want decimal aligned

Click on the justification icon

Choose decimal align

You can do any formatting within a table that you can do with normal text. We'll bold, italicize and underline some of our fine text.

Double click on the word Monday. This will select it.

Click on the icon on the tool bar for bold (a large bolded capital B)

Double click on